TOWN OF STAFFORD TOWN BOARD MEETING
MARCH 13, 2023
March 13, 2023, Town Board Meeting was called to order at 7:30pm by Supervisor Clement leading the Pledge of Allegiance. In attendance were Councilman Panek, Councilman Schramm, Councilman Duyssen, Councilman Pacer, Highway Superintendent Boldt and Town Clerk Radley.
In addition, Sean Herrick, Linda Call, Susan Briggs, Tony Prinz, Terry Young, Gary Snell, and Charlie Giacchino were also in attendance.
Councilman Duyssen made a motion to accept the minutes of the Public Hearing of February 13, 2023, second by Councilman Pacer and approved on a 5-0 vote.
Councilman Panek made a motion to accept the minutes of the Town Board meeting of February 13, 2023, second by Councilman Pacer and approved on a 5-0 vote.
Sean Herrick spoke to the Board asking for permission for his U17 girls soccer team to use Emery Park again this year for practice from April to August 2023. He also presented the Board with a Certificate of Insurance. Councilman Pacer made a motion to grant permission for the U17 girls soccer team to use the fields at Emery Park for practice, second by Councilman Schramm and approved on a 5-0 vote.
Councilman Duyssen made a motion to accept the Fire Department report, second by Councilman Pacer and approved on a 5-0 vote.
Councilman Panek made a motion to accept the CEO/ZEO report, second by Councilman Duyssen and approved on a 5-0 vote.
Councilman Pacer made a motion to accept the Assessor report and agreed to move Grievance Day to June, second by Councilman Duyssen and approved on a 5-0 vote.
Susan Briggs spoke of projects with the Garden Club. Ilette Park is a beautiful park and needs a lot of care and with the Garden Club membership aging and dwindling it has been decided to get help from the volunteers with the Day of Caring. This year is special to Ilette Park because it is celebrating 100 years; and it is especially important to have this park in great shape. Susan is asking that the mulch be purchased and delivered before May 11 because that is the Day of Caring. The weeds would be deposited on the parking lot and she is asking the Highway Department to dispose of the weeds at that point.
The Garden Club is also looking into purchasing resin planters for the front of the Town Hall to make it more appealing. The planters she has investigated are $500.00 and is asking the Town to pay $250.00 for the cost of the planters. After a brief discussion, it was decided that $500.00 may not be enough to pay for mulch and planters. Councilman Panek made a motion to give the Garden Club money for the planters and mulch not to exceed $1,000.00, second by Councilman Schramm and approved on a 5-0 vote.
Councilman Pacer made a motion to accept Resolution 17 Policy on Workplace Violence Program Policy Statement, second by Councilman Duyssen and approved on a 5-0 vote.
Councilman Panek made a motion to accept Resolution 18 Amend Public Interest Order, second by Councilman Pacer and approved on a Roll Call Vote as follows:
Councilman Panek Yes
Councilman Schramm Yes
Councilman Duyssen Yes
Councilman Pacer Yes
Supervisor Clement Yes
Councilman Pacer made a motion to accept Resolution 19 Introducing Local Law 1 of 2023 Changing the Previously Established Assessment Grievance Day, second by Councilman Duyssen and approved on a Roll Call Vote as follows:
Councilman Panek Yes
Councilman Schramm Yes
Councilman Duyssen Yes
Councilman Pacer Yes
Supervisor Clement Yes
Councilman Duyssen made a motion to hold a Public Hearing on April 10, 2023, at 7:00pm for the purpose of discussing changing Grievance Day to June from May, second by Councilman Pacer and approved on a 5-0 vote.
Councilman Panek made a motion to accept Resolution 20 Surplus Equipment, second by Councilman Schramm and approved on a 5-0 vote.
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Councilman Panek made a motion to accept Resolution 21 Acknowledging that the required audit of the court records and dockets was conducted, second by Councilman Pacer and approved on a 5-0 vote.
Councilman Schramm made a motion to accept Resolution 22 Purchase Equipment, second by Councilman Duyssen and approved on a 5-0 vote.
Town Clerk Radley has investigated the possibility of changing the email addresses for the Town. There recently was an issue with an account being locked out and the difficulty of getting back into the account. We have road runner accounts; they are not maintained with Spectrum and cannot be retrieved if there is a problem. Hurricane will mitigate our email accounts with a new system but at a cost of $6.00 per month per address. Councilman Schramm made a motion to have Hurricane Technologies manage our email accounts at the Town Hall for us, second by Councilman Panek and approved on a 5-0 vote.
Highway Superintendent Boldt reported that his department is busy with cutting trees and general maintenance. They have not been too busy with the road cleaning so far this season and hope that this trend continues.
Councilman Panek reports that two of the three-time sheets have been completed correctly for the Code/Zoning Office and Assessor; they were asked to be completed on a certain formant according to the handbook.
Town Clerk Radley reported that the applications for the Summer Recreation program are going well and will need assistance to interview and hire for the positions. Councilmen Panek and Schramm are willing to help. A time will be chosen soon to interview the very qualified candidates.
Gary Snell was asking about the proposed flag project his wife; Linda Snell had investigated. The hope is that they are installed before Memorial Day. They will be approximately $3,000.00 to $4,000.00 for the whole project being installed on Main Road, Transit Road, and Route 237, 17 flags total. The Highway Department may be able to help install them. Councilman Panek made a motion to purchase the flags but not to exceed $225.00 per flag, second by Councilman Pacer and approved on a 5-0 vote.
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Mr. Snell then inquired about an electric sign to be installed in front of the Town Hall to advertise meetings etc. for the Town. He stated that the Daily News does not have very good circulation, and this would get the word out about what is going on in Stafford. It was decided that this project would be revisited next year when the expenses can be incorporated into the budget better.
Linda Call mentioned the flowers around the flag pole for this summer. Councilman Panek made a motion to grant Mrs. Call the money for the flowers not to exceed $100.00, second by Councilman Pacer and approved on a 5-0 vote.
Councilman Duyssen made a motion to enter Executive Session at 8:40pm, second by Councilman Pacer and approved on a 5-0 vote.
The meeting resumed at 9:05.
Councilman Panek made a motion to go to one CEO/ZEO being Gene Sinclair effective immediately, second by Councilman Schramm and approved on a 5-0 vote.
Councilman Duyssen made a motion to accept Abstract #3 General Fund in the amount of $29,779.84, second by Councilman an approved on a 5-0 vote.
Councilman Duyssen made a motion to accept Abstract #3 Highway Fund in the amount of $39,553.43, second by Councilman Pacer and approved on a 5-0 vote.
Councilman Pacer made a motion to adjourn the meeting at 9:12pm second by Councilman Duyssen and approved on a 5-0 vote.
Respectfully Submitted
Barbara Radley
Town Clerk/Tax Collector